Read Time: 5 mins

Organise tomorrow in under 5 minutes

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Ben Brown

Productivity is one of the buzzwords we see thrown around daily. On Instagram and Linkedin, in the news and magazines and any other media platforms. We're led to believe that if we're not getting up at silly o'clock or deleting social media from our mobiles, we're not productive. I've struggled with productivity issues in the past; I've found many of these preaching messages rubbish. They're usually peddling by people with agendas (typically financial), and they are pressuring on points they know will relate to most readers. And they often don't offer much in the way of advice on how to improve.

In this article, I will share a few tips you can complete in under 5 minutes that helps me to take control of tomorrow.

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1. See what's on tomorrow

Do you know what needs doing tomorrow?

Before you begin planning, you need to know what you're working with. Get everything out of your head and into an app like Taskbox. This will help clear your head start planning efficiently. Don't leave anything out.

Once all your work is in front of you, start identifying which things need doing tomorrow.

What makes a good task manager

2. Get alerts so you don't miss deadlines

Have you missed or struggled to hit deadlines recently?

The fear of missing a deadline can paralyse our productivity. It often implants a horrible doubt in our minds that we've forgotten to do something.

Using an app like Taskbox will remove this doubt, guaranteeing you get updates on what needs completing or allowing you to see work based on completion dates. The only thing you need to make sure of is that your completion dates are set correctly.

What makes a good task manager

3. Share clear instructions of work

Do your teams completing work know what to do?

Have you ever had someone tell you to do something with no guidance on what needs doing? It's just the worst. You find yourself needing to ask questions but then doubting whether you should keep asking questions. Don't be this type of person asking people to do things.

Provide clear instructions on what needs doing. They don't need to be long-winded; simply cover the essentials. It helps the person you are asking to do the work in so many ways, but it also puts your mind at rest, knowing the person completing the work will complete it correctly.

What makes a good task manager

4. Create to-do lists to follow

Do you find checking items off a list easy to follow?

When possible, add a clear to-do list of things that need completing. This allows you to track the progress of tasks achieved without having to ask. To do's can then be ticked off as they are complete.

If you're completing the same routine for regular tasks, using an app like Taskbox lets you automatically plan task checklists, so you don't have to waste time planning every job.

What makes a good task manager

5. Prioritise the most important tasks

Do you struggle to organise what needs completing first?

We're living in a world very much manipulated by the recent pandemic. This means that often allocating time to tasks doesn't work, especially when people are working remotely.

Prioritise tasks with a high, medium and low rating to ensure everyone knows what they need to be working on first. It might not be as transparent as time allocations, but it helps deliver clarity on getting work done.

What makes a good task manager

6. Schedule when to complete tasks

Have you ever wished you could track progress in time?

"If you give yourself 30 days to clean your home, it will take 30 days. But if you give yourself 3 hours, it will take you 3 hours. The same applies to your goals, ambitions and plans." - Elon Musk.

This is where you need your manager hat on. Specify time frames for tasks to be complete and schedule accordingly. This allows you to control your and your team's days, knowing all work will be done when you need it.

What makes a good task manager

How does this help you?

Some of these points may not be relevant to your workflow, and to begin with; it may take a little more than 5 minutes to complete. An essential first step is to make sure that you have the right tools to help you. If you're still using pen and paper to plan and track work, you need to find an app or online system like Taskbox. It would help if you were sure that you are working with the latest information and could share work with others based on your planning.

Once you get into the swing of things, you may want to introduce different steps that help you be more productive the following day. The day I introduced this process into my workflow changed the way I work forever. I now wake up stress-free, knowing that everyone in my team has what they need to get work done. I hope it does the same for you.

Why not try using Taskbox to get started with the points in this article. As soon as you sign up, you will get access to all the tools you need. You'll get access to the easy to use and feature-rich desktop app. Or, if you prefer to work on the move, you also get access to the great tablet and mobile app. It's free for you and your team to get started.

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